Developing good print hygiene habits has never been more imperative. The introduction of the Internet of Things (IoT) has brought with it the ability for networked devices to communicate and share information in an unprecedented way. Multifunction printers (MFPs) resemble powerful computers in their ability to connect to a network, share and store information. This makes them susceptible to privacy breaches and data security threats.
We’ve spoken at length this quarter about data security and how it relates to your business and managed print. Managed print solutions collect data from print devices and compile it in a user interface that allows you to manage supply levels, monitor devices and create efficient processes. This makes MPS providers largely responsible for keeping your data secure during transmission, while it is being stored and it's use in terms of third part integration.
We put together a list of some of our most frequently asked security questions, and included a questionnaire to help you evaluate a potential MPS partner, or determine the security of your current solution.
As technology becomes increasingly ubiquitous, more and more of our day is spent online and connected, both at home and at work. Whether we’re using a smartphone, tablet or computer, we’re able to access information at the drop of a hat. The internet enables us to instantly communicate with people around the world, order groceries to our door and do our banking online. But how can we ensure that the information we exchange online is kept safe? One of the simplest ways to ensure personal information is securely transmitted is SSL. In this post we’ll be covering the basics of SSL, including what it is, why you need it and how to implement it.
"World-wide Web, the collection of technologies built up starting with HTML, HTTP, and URIs, the corresponding software (servers, browsers,...), and/or the corresponding content." - World Wide Web Consortium
Increased awareness of cyber security has led individuals and companies to take a more active role in assuring their online communications are secure. A major contributor to this security is the protocol the client and server use to communicate and transfer information. In this blog post, we will explore how Internet protocols contribute to data security, best practices to follow and potential limitations.
Data security is a pressing concern for businesses today, especially as connected devices become a more integral part of our day-to-day lives. We rely on solutions like managed print services (MPS) and managed IT services to collect data from these devices, simplify device management and drive efficiency. What makes this level of device management possible? There are several protocols, but the key one is SNMP. It plays an important role in how we configure and access information from these devices, and as a result, it can be a significant security risk.
A lot of the security measures that organizations take to keep their data safe happen behind the scenes, like firmware updates and patch management. You may not be aware of them, but they’re a critical element of network security and can mean the difference between a secure device and an unsecure one. Read on for tips to ensure the hardware and software you’re using is secure.
The sheer amount of data generated, stored and transferred our hyper connected world is daunting, and protecting this data at the site is critical. If a security breach occurs, the last resort in preventing prying eyes from accessing your information is encryption. Encryption is not a new concept, used since the time of ancient Egypt and during the reign of Julius Cesar, it is a well known tool to protect information from prying eyes. In the current age of digital data, encryption keys have become increasingly complex and intelligent to keep up with advances in cyber crime.
In a typical workplace, there are numerous employees connected to your network, using devices and transferring information. Often, information is transferred without taking into consideration who has access to certain data, and what permissions are assigned to each user. A complete data security strategy should have clearly defined authentication requirements and user roles that regulate access to company information. Considering this when building your security strategy can help ensure your policies are compliant with recommended best practices, and that your data is secure.
The first step in securing your network—including your print environment—is limiting who has access to it. Network security is any activity designed to protect the usability and integrity of your network and the data on it.1 Access control is a key component of a network security strategy – not every user should have access to your network, and access restriction is a way to keep out unauthorized users and potential attackers. Generally, there are two types of access restriction: physical and network. We’ll be looking at recommended best practices for both to ensure you have control over who’s accessing your network to minimize the potential for data breaches or cyberattacks.
The world runs on data. Banks, schools, hospitals, governments and business – all of these organizations collect and use data on a regular basis. The types of information they collect and how they collect it varies, but there are precautions you can take to ensure any information you share is secure. Data security is a concern that touches virtually every aspect of our lives, so in this guide we’re looking at everything from data protection laws to encryption, and what security means in a managed print services (MPS) context.